TEMPORARY - ADMINISTRATIVE ASSISTANT

DTA (subsidiary of ARDEX Americas)
230 South Vasco Road
Livermore, CA 94551
United States

Category
Industry
Manufacturing
Job Start Date
2/22/2021
Job End Date
4/26/2021
Application Closing Date
3/15/2021
Manages Others
No
Experience Required
Yes
Degree Required
No
Security Clearance Required
No
Pay
From $18.00 To $19.00
Per Hour
Employment Type
Contractor
Work Schedule
Full-Time
Travel
No Travel

Job Description

TEMPORARY - Administrative Assistant

DTA (a brand of ARDEX Americas), services the tiling, hardware and flooring industries with distribution centers and representation throughout Australia, New Zealand, China, and the United States.

We are seeking an enthusiastic individual with excellent communication and customer services skills, for a TEMPORARY, Administrative Assistant position  This role will include answering customer calls and directing to appropriate person, manage Outlook calendars to schedule appointments for managers and sales teams, receiving purchase orders and preparing customer invoices, and general admin support

This position will be located at our Livermore facility at 230 South Vasco Road, Livermore, CA 94551. The working hours will be Monday - Friday 8:00 a.m. - 4:30 p.m. Small team with occasional visitors. COVID safety protocols observed.  This is a temporary position which could develop into a permanent position for the right individual.

Responsibilities:

  • Answer incoming calls, taking messages and / or transferring to the appropriate person
  • Reception cover for customers and visitors
  • Receive and action Purchase Orders from Customers and Sales Representatives
    • Enter Purchase orders accurately into the database system
  • Dispatch orders
  • Complete and send invoices
  • Record customer payments
  • Enter customer notes into the database system
  • Process customer credit applications and requisitions
  • Maintain supplies for office and order as necessary

Skills/Attributes Required:

  • High levels of accuracy when entering data
  • Strong communication (written and verbal), time management, and organizational skills are essential.
  • Present a positive, proactive, and enthusiastic approach with customers, colleagues, and coworkers while exhibiting a high degree of professionalism, confidentiality, business judgment, tact, and diplomacy.
  • Flexible, able to respond quickly to changing circumstances and prioritize time accordingly.
  • Ability to multi-task, and manage competing priorities without prompting, while maintaining a high level of attention to detail.
  • Intermediate to advanced level of MS Word, Outlook, and Excel. PowerPoint is a plus.

Contact:

Carla Pratt, Recruitment Coordinator, ARDEX Americas Carla.Pratt@ArdexAmericas.com

 

Employer
Carla Pratt
400 ARDEX Park Drive
Aliquippa PA 15001
United States
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