Budget and Planning Manager (2021-80)

Job Posted 8/20/2021
Catholic Charities of Santa Clara County
2625 Zanker Road
San Jose, CA 95134
United States
Category Accounting
Experience Required
Degree Required
Banking / Financial Services
Job Description

Company: Catholic Charities of Santa Clara County

Location: San Jose, CA

Status: Full-Time


Assists the Controller and Chief Administrative Officer/Chief Financial Officer (CAO/CFO) in directing the organization’s accounting function. These functions include establishing and maintaining the Agency’s accounting principles, practices and procedures as well as supporting the CAO/CFO and Controller through financial reporting and analysis, budgeting & planning, cash and investment management, and managing, coordinating, supervising assigned staff.


  • In collaboration with CAO/CFO, Controller and program managers, drive annual budget.
  • Creates and leads monthly financial analysis and presentations, including explanation of variances and key issues driving outcomes.
  • Create reporting tools in Adaptive planning module and develop financial models to aid with various decision-making processes.
  • Collect, analyze and report accurate and timely data to ensure funder and internal reporting is accurate.
  • Manage special financial projects, including, but not limited to:

    • Long range forecasting,
    • Scenario testing,
    • Key performance indicator tracking,
    • Trend analyses and operational analyses based on the needs of the program and agency,
    • Prepare ad hoc analysis and work on special projects as they arise.
  • Develop methodologies for indirect cost allocation.
  • Monitor funder approved budget against program actual performance, labor utilization changes and other variables impacting contract deliverables. Review data, trends, and key financial indicators to determine the variances from budget; make recommendation for necessary adjustments.
  • Implement complex and varied revenue and expense accounting allocation practices.
  • Compile and/or review the information required by OMB circular A-133 & A-110, and other reports used for the schedule of expenditures of federal awards.
  • Provide guidance to program managers and other staff concerning the appropriate reporting of program revenues and expenses, including conformance with Circular A-122, and other areas as needed.
  • Provide training and education to Directors and Managers on budget issues and budget building using the Adaptive budget module.
  • Respond to inquiries from the CAO/CFO, Controller and Program Directors & Managers regarding financial and budgetary information and special reporting request.
  • Management Responsibilities
  • Must maintain effective communication across organization lines and has contact with all levels of employees, and Executive & Program staff.
  • Maintain standards of confidentiality and a strong commitment to ethical practices.
  • Assist Chief Administrative Officer/Chief Financial Officer in other job-related duties, including special projects, as assigned.
  • Other responsibilities as assigned to support specific department/business needs.


  1. Required knowledge, skills & abilities:

    • Ability to manage complex financial analysis function in a large nonprofit organization.
    • Ability to synthesize large quantities of complex data into actionable information.
    • Strong knowledge of GAAP principles as they apply to non-profit organizations and with government accounting and reporting requirements.
    • Knowledge and experience in implementing systems, ongoing maintenance and upgrades.
    • Positive energetic, optimistic attitude and willingness to embrace a “whatever-it-takes” mantra while being a committed strong team player.
    • Outstanding verbal and written communication skills, working with all levels within the organization.
    • Demonstrated ability to work in environment that promotes compassion, service and social justice.
    • Commitment and support for organizational initiatives.
    • Excellent problem-solving skills, presentation skills and leadership skills.
    • Knowledge of non-profit industry accounting desirable.
    • The ability to look “outside the box” to develop effective, efficient processes.
                      1. Minimum educational level:

                        • Bachelor’s degree in accounting, finance or an approved related field.
                      1. Experience required:

                        • 10 years of financial management and planning experience; with budget management and financial reporting activities in a non-profit organization.
                        • Working knowledge of government contract accounting (State, County, City Contracts)
                        • Thorough understanding GAAP, CAS and FASB.
                        • Advance level skills in Excel, Adaptive Budgeting and Planning, MIP, Power Point, and other data analytics tools.
                            1. Physical Requirements:

                              • Talk, hear, sit, use hands to finger, handle or feel objects, tools or controls and to reach with hands and arms
                              • Possess the mobility to maneuver throughout the building.
                              • Use a keyboard and computer terminal, telephone and other office equipment
                              • Able to lift up to 20 lbs
                              • Normal sitting and walking

                            TO APPLY: Please submit resume to jobs@catholiccharitiesscc.org and use the job position title as the subject line.

                            This position description intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant.

                            Catholic Charities is a non-profit, non-discriminatory service organization and employer. We do not discriminate on the basis of race, color, national origin, religion, sex, age, sexual orientation or disability. Persons seeking employment are entitled to freedom from harassment and retaliation and reasonable accommodation for qualified disabilities.

                            Danielle Cancino
                            2625 Zanker Road
                            San Jose CA 95134
                            United States